Applicable plans: ❎ The free plan, ❎ The complete plan

By default, Waldo processes reservations every day at 11:00 am, ten days in advance. It uses patterns, priorities, and office tags to make smart, fair decisions.

• Next 10 days: Confirmed — your desk is booked.
• Beyond 10 days: Tentative — your preferences are saved, but not yet booked.

Thanks to this system, users can change their mind — work from home, head to the office — no problem. Waldo recalculates everything daily to keep it fair and simple.

🔧 To change how many days ahead Waldo processes reservations:

1. Go to admin.hellowaldo.app
2. Navigate to Desks and Resources
3. Click your Entity
4. Hit the pen icon to edit your Building settings
5. Find and update the Process reservations until setting

Important ⚠️: A higher number means less flexibility — desks are locked in earlier. A lower number means more flexibility — Waldo can reprocess bookings daily and assign desks based on the most recent user preferences.

📅 This lets you fine-tune how far ahead Waldo locks in reservations, balancing flexibility with predictability.