Applicable plans: ❎ The free plan, ✅ The complete plan, ✅ On-demand plan
| 🧭 Some users might be tempted to book a desk or parking every day—whether or not they come in. Waldo’s check-in feature ensures space is actually used, not just reserved. |
⚠️ Warning :
You will need Microsoft 365 administrative privileges.
1 – Activate the check-in (Office level)
ℹ️ Information:
Check-in can be activated at the office level and is disabled by default.
- Go to the management portal: https://admin.hellowaldo.app
- Sign in with your Microsoft 365 account.
- Go to Desks and Parking → Resources → Entity and select the building where you want to activate check-in.
- Click Enable check-in, set a check-in limit, then hit Save.
2 – Set up the check-in rules
- Click the toggle to enable it
In the example below :
- Waldo will ask the user to confirm their weekly calendar if they miss check-in twice in one week.
- Waldo will cancel their next bookings if they miss check-in four times in three weeks.
3 – Set the notification time (User level)
💡 Idea:
Check-in is part of the daily notification. Make sure your daily notification is activated.
- Open your Waldo app and tap on Settings.
- Activate the daily notification feature.
- You can choose to get notified the day before or on the day itself—your call.
Once set, this is how it looks in your Waldo calendar:
And here’s how it shows up in your daily notifications:
ℹ️ Information:
"If you use the 'day before' notification in the Waldo app, you'll receive your Monday reservation confirmation on Friday."
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