Applicable plans: ❎ The free plan, ❎ The complete plan
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🕵️♀️This article describes the different roles a user can have with Waldo, which data they can access and how to change the data retention period. |
1 - User roles
| Name | Description | What they can do | Prerequisites |
|---|---|---|---|
| Waldo user | Users who use the Waldo app in Microsoft Teams |
Depending on the version they use:
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Microsoft Teams user Waldo application installed |
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Waldo administrator (Entity, Building, Area, Office, Licensing owners) |
Users who manage and configure the Waldo application. More info here. |
Full access to the Waldo admin portal:
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Member of the Waldo administrator list |
| Manager | Users who have the manager role in Microsoft 365 |
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Manager role in Microsoft 365 |
2 - Data access and retention
| Name | Description | What they see |
|---|---|---|
| Waldo user |
Can see where their colleagues are:
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| Waldo administrator and managers |
Can view and modify reservations and locations:
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| Waldo administrator | With the Power BI app, you can access full read-only history since installation. |
3 - Change data retention period
You can change the data retention period.
By default, we keep history from when Waldo was installed. You can also choose from: 3, 6, 12, 24, or 36 months.
Go to the Waldo portal, click on Global Settings, then Data Retention.
4 - Third-party integration
If the WelcomR integration is enabled, Waldo sends the user's badge number, email and Azure ID of the user to the WelcomR system.
5 - Data deletion
If no changes are detected for 6 months, we automatically delete your data.
As explained in our architecture and data policy, we do not store any user-identifiable information (no emails or names).
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