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- An office is usually considered as a building.
- An office is split into areas. An area is a geographical zone within your office. An area is always associated with an office.
- Users can see the occupancy of areas to which they've been assigned. Users cannot see the occupancy of an area they have not been assigned to.
- Areas contain desks.
- Users are assigned with areas (one or many).
- When you delete an office, it deletes the areas, desks, parking, parking areas, and parking spots in turn.
- Start by creating offices. You should create as many offices as there are buildings.
- Next, create areas. Keep in mind that Waldo displays the occupancy of areas and not offices.
- You should consider areas as preferred zones for users (for which users need to know the occupancy).
- If your users don't have a preferred zone to work in, you should create only one area.
- If your users have a preferred zone to work in, you should organize areas by team (e.g. Support team), by department (e.g. IT department), or localization (e.g. North-1st-floor).
- Next, create desks.
- Finally, assign areas to users.
Ready to go?
- Go to the management portal: https://admin.hellowaldo.app..
- Authenticate using your Microsoft 365 account.
- Under Desks and parking, and then Resources, click on Add entity. You can also rename the existing Office.
- Select an entity and click on Add building.
- Click on users.
- Click on the user you want to assign to the area.
- Click on add allowed area... and then select the areas where the user can find a desk.
Keep in mind: users can see the occupancy of areas to which they've been assigned. Users cannot see the occupancy of an area they have not been assigned to.
You're done! Waldo will now display the office occupancy.
If you'd like to go further, you can now define tags, priorites and favorite desks.
You can refer to this article to set your office map. Office map is available with the "Booking" plan.