Applicable plans:
| The free plan | The complete plan | On-demand plan |
|---|---|---|
 |  |  |
If you'd like, you can reserve a desk for a guest. This guest can be external (e.g. a partner, an outside consultant, a visitor) or a teammate who doesn't have access to your area. This feature is very useful for teammates who need to access areas only a few times each month or year. You don't have to give them access to the area. Simply ask someone to invite them as a guest. |
Guests (externals or teammates) can use the free version of Waldo. However, the one who invites them must have the complete version of Waldo.
1 - Activate the guest feature at the organization level
- Go to the Waldo management portal: https://admin.hellowaldo.app
- Authenticate using your Microsoft 365 account.
- Navigate to Global Settings then Features activation and consent.
- Enable the Guests feature and click Consent scopes.
2 - Activate the guest feature at the user level
- Navigate to the Users page, and then, on the users list, select the users who are allowed to invite guests.
- On the user settings page, swipe the Guest reservation button to enable the feature.
3 - How to invite a guest
- Open your Waldo app.
- Click on the + icon near your first name.
- Enter the user guest name or email address.
- Then, select the date and the area where you'd like to book a desk for your guest.
- If he's an internal user (with the same domain name), Waldo will also update your guest's calendar.
Here's what you will see when you are invited by a teammate.
3 - Emails and notifications: What users will receive
Here’s what the attendee will receive via email upon being invited:
The host will be copied on the email.
If the attendee is internal, regardless of whether they use Waldo or not, they will also receive an MS Teams notification, as shown below:
The emails and notifications are automatically translated into your Microsoft Teams language.