Applicable plans: ❎ The free plan, ✅ The complete plan, ✅ On-demand plan
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🕵️♀️ Safe-reservation is when a user continuously reserves a desk and cancels it at the last minute — a sneaky way to always lock their favorite spot, even if they’re not a top-priority user. |
This practice is disruptive for two reasons:
- The office appears "full" when it's actually not.
- Priority users can’t get the space they need.
This article explains how Waldo gently but firmly prevents this little office hack from ruining the plan.
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Waldo's golden rule: "When a user gets assigned to a desk or parking spot, they keep it (unless they change their mind)." |
- Every user has a work pattern — maybe it's "Tuesdays at home, Thursdays in the IT area." Waldo detects this automatically.
- Waldo processes reservations every day at 11:00 am, ten days in advance. It uses patterns, priorities, and office tags to make smart, fair decisions.
Learn more about reservation rules
ℹ️ Information: "Process Reservation until is currently limited to a maximum of 20 days
- Here's how to read your Waldo calendar:
- Next 10 days: Confirmed — your desk is booked.
- Beyond 10 days: Tentative — your preferences are saved, but not yet booked.
Thanks to this system, users can change their mind — work from home, head to the office — no problem. Waldo recalculates everything daily to keep it fair and simple.
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We recommend keeping the number of "days in the future" low. Three days is ideal — it's efficient and fair. |
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Users can manually tweak their work pattern from their settings. |
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With the paid version, admins can customize how far in advance reservations are made. Go to Desks and Parking → Resources, select your building and hit Edit Building. |
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