To let someone book a desk, all you need to do is assign them to the area. Blocking access to a specific desk is trickier—but totally doable. Here are three options:

Imagine the IT area includes three desks: desk-IT1, desk-IT2, and desk-IT3.
You want Emma and John to book any of them.
You want Bob to book IT1 or IT2, but not IT3.

Option 1: Use desk priorities and favorites

• Assign the IT area to Emma, John, and Bob.
• Optionally, set Bob’s priority higher than Emma and John.
• Mark desk-IT1 and desk-IT2 as favorites for Bob.

This won’t block Bob from desk-IT3, but Waldo will guide him toward the others first.

Option 2: Restrict by desk

• Assign the IT area to all three users.
• Set desk-IT3 to be bookable only by Emma and John—not Bob.
  You can refer to this article to learn more about dedicated desks and the "can only be reserved by" option: "Can only be reserved by" or How Waldo manages non-flex users

This approach works best if only a few users need access to the area.

Option 3: Create a new area

• Create a new area—let’s call it “IT3 area”.
• Move desk-IT3 into that area.
• Assign the IT3 area to Emma and John, but not to Bob.

With this setup, Bob won’t even see desk-IT3. Just note: Emma and John will need to switch to the IT3 area when they want to book that desk.