Applicable plans: ❎ The free plan, ❎ The complete plan

Concepts and useful information.

• An office is typically considered a building.
• An office is divided into areas. An area represents a geographical zone within your office and is always linked to it.
• Users can view the occupancy of areas they have been assigned to but cannot access occupancy details of unassigned areas.
• Areas contain desks.
• Users are assigned to one or multiple areas.
• Deleting an office will also remove its associated areas, desks, parking areas, and parking spots.

Best practices.

• Start by creating offices (one per building).
• Next, create areas. Waldo displays occupancy at the area level, not the office level.
• Consider areas as preferred working zones for users.
• If users don’t have a preferred zone, create only one area.
• If users prefer specific zones, organize areas by team, department, or location (e.g., IT department, 1st floor).
• Next, create desks.
• Finally, assign areas to users.

1 - Create a new entity.

1. Go to the Waldo management portal.
2. Log in with your Microsoft 365 account.
3. Navigate to "Desks, rooms and parkings" and select "Add entity".
4. Enter a label for the entity and save.

2 - Create a new building.

1. Select an entity and click "Add building".
2. Enter the building name and city, then save.

3 - Create areas.

1. Click on the building you created, then select "Add area".
2. Enter an area name and save.

4 - Create desks in the office area.

1. Select an area and click "Add desks".
2. Set the number of desks and click "Create desks".

5 - Assign areas to users.

1. Go to the "Users" page.
2. Select a user profile.
3. Click "Add allowed area..." and choose the areas where the user can book a desk.

Keep in mind: Users can only see the occupancy of areas they’ve been assigned to.

You're done! Waldo now displays office occupancy.

6 - Advanced user settings: define tags, priorities, and favorite desks.

Want to go further? Learn how to set tags, priorities, and favorite desks.

7 - Set the office map.

The office map feature is available with the "complete" plan.

Need help setting up your office map? Check out this guide.