You have completed the basic setup. Your workspace is configured. Now it is time to bring your team in. Here is how it works.

How users are added to Waldo

Waldo connects to your Microsoft 365 environment. This means your colleagues do not need to create a separate Waldo account. They sign in with the same Microsoft account they use for Teams and Outlook every day.

As an administrator, you add users from the Waldo admin portal. You can add them one by one or in bulk using a CSV file if your team is large. You can also automate user management using Azure Groups if your IT team prefers that approach.

What happens on your team's side

Once a user is added, they receive access to Waldo inside Microsoft Teams. The first time they open the app, they will be asked to accept a short Microsoft permissions screen, just like you did during setup. This takes less than a minute.

What to tell your team

Keep it simple. Let them know that a new app called Waldo is now available in Microsoft Teams, that it replaces however they were managing desk or parking reservations before, and that the first step is to open the app and click Continue with Microsoft.

Where to find the detailed steps

The full user invitation process is covered step by step in the Getting Started section of this Help Center. You will find guides for individual setup, bulk import and automated onboarding via Azure Groups.

Need help?

If you are unsure where to start or have questions about user management, you can contact the Waldo support team directly from this Help Center.