Applicable plans: ❎ The free plan, ✅ The complete plan

💡 Want to see which meeting rooms are free right now? Waldo can help you book one on the spot.

But first, you’ll need to connect your Microsoft 365 meeting rooms to your Waldo portal. Here’s how.

1 – Create Room Mailboxes in Microsoft 365

Waldo uses Microsoft 365 Room Mailboxes to detect and book meeting rooms.

If your rooms aren’t already set up in Microsoft, follow this guide to create them:
Set up Room Mailboxes in Microsoft 365

Once created, they’ll appear in your Microsoft 365 admin center:
admin.microsoft.com/#/ResourceMailbox

2 – Add Rooms to Waldo

1. Go to admin.hellowaldo.app
2. Navigate to Desks, Rooms and Parking → Resources
3. Select a building, then click on Rooms
4. Click Add meeting rooms...
5. Search for your Microsoft 365 room and click Add room

If the room doesn’t appear, double-check that it exists in your Microsoft 365 Admin Center.

3 – Place Rooms on the Map

1. Head to admin.hellowaldo.app and select Maps
2. Choose the relevant floor map
3. Click on Meeting rooms
4. Select your meeting room and place it on the map

What’s next?

Once your rooms are placed on the map, you’re good to go! 🎯

Open the Waldo app to check which rooms are free and book them right away.

If a room is already booked, you can still reserve the next available slot.

Bonus: Use Kiosk Mode to Book Rooms

Meeting rooms can also be booked via a screen in Kiosk Mode.

ℹ️ Information:  
When a booking is made from Kiosk Mode, it's created under the kiosk's Microsoft account.

ℹ️ Information: 
🖥️ Learn how to set it up here:Kiosk Mode Setup Guide