How to Set Up a Map in the Waldo Admin Portal

Applicable plans: ❎ Free plan, ✅ Complete plan

🕵️‍♀️ This article explains how to set up and configure a map of your spaces on the Waldo management portal.

Need a custom map?
We can design a beautiful office map, perfectly tailored to your company's branding.
👉 Check out how to request a map design here.

1 - Prerequisite: Create an area and desks

Before you can upload a map, you must create your space hierarchy (the building, the area, and then the desks).

Log in to the Waldo Management Portal.
In the main menu, go to the Desks and parking tab.
Select the building of your choice.
Click the Add area button.
Enter an Area name (e.g., "1st floor Open Space"), define the Area desk type (Numbered desks or Unnumbered desks), and pick a color. Click Save.
Inside this new area's view, click Add desks.
Specify the Number of desks to generate and their Desks labels (e.g., "D"), then click Create desks.

Navigate to the Maps page via the main menu.
Click the + Add new map button.
Select the building and type in a Map name.
Click Upload image and select your floor plan file (.png or .jpg, maximum 10MB).
Once the image is displayed, click Save.

To bring your map to life, you have three modes at the top left of the interface:

Click the Place marker icon to position your desks:

In the left side panel,click on the Area name you want to configure to display its list of desks.
Click on the first desk in the list (e.g., D1), then left-click on the map to drop the marker.
Adjust a placed marker: In the left panel, click the menu icon (...) next to a desk name to select Move marker or Delete marker.
Tip: No need to go back to the list! Simply keep left-clicking on the map to place the following desks in sequence.

Once your desks are placed, click the Shape icon to define your area boundaries:

Automatic: Waldo does the work for you! It instantly generates the area shape by wrapping around the desks already placed on the map. This is the fastest method.
Manual: Draw the boundaries yourself. Use consecutive left-clicks to place each point of your polygon. While drawing, you can right-click to undo the last point placed.
If you want to clear everything and start over, use the trash icon.

Click Save in the top right corner when finished.

While still in Place marker mode, expand the Items section in the left side panel.
Select a category (e.g., Emergencies > Fire extinguishers).
Click on the map to drop the pins.
Click Save in the top right corner to confirm.

If you see the message "Waldo licenses are required to activate this feature", don't hesitate to contact us so we can activate your free trial.

📎 Related article
👉 How to deactivate a desk – Help Center